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Conservation and care of collections
UK Heads of Conservation Group have shared this guidance on the conservation and care of collections during the shutdown resulting from the Coronavirus outbreak.
Many heritage organisations are implementing special measures to ensure their collections are safe during this unprecedented period. The details of what is appropriate and feasible will vary between organisations: this guidance outlines those areas to consider in order to maintain the condition of collections from a conservation perspective.
Currently the UK is in a period of lockdown. Heritage organisations are secure with onsite security systems and personnel in place, however site access for collections staff is necessarily restricted in line with the Covid-19 lockdown and quarantine measures.
Risk assess your collections
With restricted access, it is important to identify the highest areas of risk across your collections to enable you to focus the time and resources you can deploy. The Collections Trust provides a useful guide to undertaking collection risk assessments available online here.
The primary risks to collections are the agents of deterioration as summarised in this wiki.
In the current lockdown scenario, key risks include:
- Pest infestation: collections with known pest issues or particularly vulnerable to pest
- Poor environment: collections susceptible to fluctuations and extremes of humidity located in areas with poor or limited environmental control
- Dust: organic material on open display or open in storage
- Light: collections exposed to UV or extreme light levels at risk of fading or degrading from light exposure
- Building fabric/features: known building issues including areas prone to water ingress, leaky radiators or historic fireplaces that may introduce water, dust and debris to collection areas
You should also consider any equipment onsite linked to the care of collections that requires ongoing maintenance. For example, standalone dehumidifiers/humidifiers and freezers holding collections. These may be a risk if equipment maintenance is not possible during this period.
Focus your resources
When you have identified your high and medium risk collections, focus on identifying methods to monitor and, ideally, reduce risk. These could include:
- Turning off all lights except for security lighting
- Ensuring food is either removed from site or held in air-tight containers
- Where possible, monitoring collection environments remotely via Building Maintenance Systems (BMS) or other environmental monitoring systems and making changes to air handling unit set points/functions via remote controls if temperature and humidity move outside preferred parameters
- Turning off environmental control systems, either because they are prone to malfunctioning, cannot be maintained, or because with no visitors in the building, adequate conditions can be maintained without using the plant
Scheduled collections care checks
Where possible, a regular check of collections assessed as high and medium risk is desirable. These checks are ideally undertaken by colleagues trained in collections care with site knowledge who can readily identify issues such as pest activity, mould growth or other changes to the condition of collections.
For some organisations, it may be onsite security or other colleagues not trained in collections care who undertake checks. In these instances, an overview of the high and medium risk collections should be provided with details of where to focus checks, what to look for and contact details of trained colleagues offsite to report concerns to or discuss potential issues with.
In all instances, it is important establish a means to record and share the results of collection checks across relevant colleagues. This will enable you to identify changes in collections and reassess risk areas throughout this period to ensure your resources are always effectively deployed.
The person in the organisation who leads on collection emergency planning should consider whether response plans need updating for this unique period. For example:
- Will the plan work if some colleagues are unable to attend site due to the Covid-19 quarantine orders and, if not, can other colleagues be identified as reserves?
- If the plan relies on the use of an external contractor or assistance from a partner organisation, is that service or support still available?
- If the plan assumes that equipment, materials and PPE will be purchased or hired at the point of need, is that still achievable, or do alternative arrangements need to be put in place?
Arts Council England has security related guidance relating to the Government Indemnity Scheme.
The Museum of London has developed a pocket-salvage guide, which may be useful to support this review.
Icon – The Institute of Conservation has these suggestions for caring for your collection during the Coronavirus crisis.
AIM Coronavirus resources
All AIM Coronavirus resources can be found here.