Executive Assistant – Aerospace Bristol

About us

Aerospace Bristol is a family-friendly museum on the edge of the historic Filton Airfield, where every British Concorde was manufactured and made its maiden flight. Our exhibitions tell the remarkable story of a business founded in 1910 that grew to employ hundreds of thousands, shaping local communities and transforming Filton into the birthplace of Concorde and the
heart of the world-renowned British aerospace industry. With learning at its core and the last Concorde to fly as its stunning centrepiece, the museum takes visitors on an immersive and interactive journey through over 100 years of flight.

About the role

This role will directly support the CEO and will provide vital organisational and administrative support for management and the wider team. We are a small staff group and someone in this role will have a big impact and be involved in a wide range of activities and projects, as well as having an important role in managing internal and external stakeholders.

Responsibilities and activities

• Work closely with the CEO to provide administrative support in all areas of work including diary management, meetings, and planning.
• Organise and manage board meetings including circulating papers, taking minutes, and supporting trustees.
• Organise and support members meetings, volunteer meetings and other meetings with key groups of stakeholders, as well as managing those stakeholder relationships.
• First point of contact for many of the enquiries coming to the CEO and team.
• Provide a link with various agencies and external organisations including our HR agency, HR Star.
• Help to implement and drive forward a number of internal and external projects.

About you

You don’t have to have worked in a museum environment before and we are keen to encourage applications from all types of backgrounds. These are the skills we are looking for no matter where you have gained your experience:

Essential:

• Experience of working in a high level administrative role, ideally working for a senior leader.
• Excellent, wide-ranging organisational skills, with the ability to prioritise and juggle conflicting demands while having good attention to detail.
• Experience of organising and supporting meetings including minute-taking and actions.
• Works independently, sees what needs doing and gets on with it.
• Connects well with others, communicating and working with sensitivity and good judgment across all levels.
• Communicates clearly and effectively to a wide range of audiences, using tools to enable clear and effective written and verbal communication.
• Flexible and adaptable approach to work, occasionally working to meet business needs such as the occasional late meeting. Appropriate notice will be given.
• A willingness to accept accountability and be pro- active in seeking responsibility.
• Extensive knowledge and abilities in IT tools including Microsoft Office, Outlook, Word, Excel, PowerPoint and internet research.

Our benefits:

• Free on-site parking
• Hybrid working (patterns to be agreed)
• 25 days annual leave plus bank holidays
• Discount in café and shop
• Free tickets for family to Aerospace Bristol and other named Bristol-based visitor attractions

How to apply

To apply, please submit your CV and covering letter to [email protected]. Your covering letter should explain how your experience and skills are relevant to the role, and why you are keen to apply for this role and work for Aerospace Bristol.

Closing date for applications: 9am, 14 July 2023

We can offer online or in-person interviews on 2 dates. Please let us know if you have a preference about date or format as we can be flexible.  Online interviews will be held on 4 August 2023. In-person interviews will be on 8 August 2023.

We are happy to consider any reasonable adjustments that candidates may need during the interview process, please just let us know when you apply. We also offer reasonable adjustments on the job.

We’re keen to have applications from anyone that can do the job so if you have questions about suitability, we’re happy to chat with you before the interview. Just let us know in an email to the above address.