Head of Finance – National Justice Museum

The National Justice Museum is looking for a Head of Finance to join their team.

Key responsibilities

Strategic financial management and planning
The postholder will work with the finance team, finance and audit committee and external auditors, with leadership responsibility for the following areas:

• Setting budgets alongside our SMT and Management team inline with our business planning process and commitments to funders.
• Providing regular and clear financial information (to include management accounts and cash flow forecasts) and narrative to the senior team, managers and whole organisation to support decision making, programme and project delivery and to build greater financial literacy.
• Providing Trustees with clear financial information to ensure strategic, financial and organisational issues are prioritised; appropriate actions are taken; and risk is effectively monitored and mitigated.
• Supporting fundraising with accurate financial information and budgets for grant applications, sponsorship and other fundraising activity as required
• Providing accurate grant income and expenditure information for grant claims and reporting to relevant funders.
• Processing of monthly payroll.
• Preparation and processing month end journals.
• Reviewing and developing all financial management and administrative systems.
• Developing and implementing organisational policies and legal and statutory requirements, including general finance, reserves and anti-fraud policies.
• Overseeing day to day income and expenditure systems and cash flow.
• Overseeing the compliance requirements for Companies House and Charity commission regulations, annual accounting and external auditing, VAT returns.
• Company secretary duties.
• Making claims to HMRC for VAT (partial exemption scheme), Gift Aid, and others as applicable.
• Protecting and insuring the workforce and visitors through employee and public liability.
• Protecting and insuring the museum’s assets: the collections, buildings and contents.
• Preparation of files for auditors and assistance throughout audit fieldwork.
• CRM and ticketing system – enrol new users, user permissions, check security
• Use CRM and ticketing system to produce financial reports in order to journal/post income into sage accounts
• Any other duties consistent with the level of the post

Experience, knowledge and skills
We are looking for a candidate who can demonstrate experience, knowledge and skills across the following criteria with the opportunity for ongoing training and development to support the successful candidate once in post.

Experience

• Experience of organisational budget setting and financial management, ideally in a charity or related field
• Experience of income and expenditure recording with sage products
• Experience in the compilation and presentation of financial reports to Boards or similar
• Experience of claiming and reporting for funds (including presentation of cash flow) for large projects funded by bodies such as National Lottery Heritage Fund (NLHF), Arts Council etc

Knowledge and Understanding

• Professional qualification in accountancy (ACA ACCA CIMA)
• Knowledge of Charity VAT, and Gift Aid submissions
• Knowledge of Company’s house and Charity commission regulations and requirements

Skills and Abilities

• Excellent interpersonal skills including the ability to communicate effectively both written and verbally to a range of people internally and externally.
• Attention to detail with accurate and excellent administration skills
• Ability to work well under pressure and manage and prioritise workload
• Ability to work flexibly within and across teams.
• Interest in working in an organisation that provides visitor services in a heritage / customer focused environment.

Benefits include:

• Flexible working environment
• 25 days holiday (plus bank holidays)
• Employer contribution to pension

Timeline and application process
There is some expediency around recruiting this role as the current incumbent is leaving in January 2023 and we would envisage some crossover with the successful candidate. Therefore, the closing date for this post is 27 November 2022 at 6pm and interviews will happen swiftly after this.

Click here to download the job pack

If you think you meet our criteria please read the details provided carefully and email a CV and succinct (no more than 2 A4 sides) application letter ensuring you demonstrate how you fit the person specification to [email protected]

If you have any questions about the role or the recruitment process, please don’t hesitate to ask via the email address above.