Trustee vacancy – Treasurer – Torfaen Museum

Working to the Torfaen Museum Trust’s values the role of Treasurer will form a key member of the Board of Trustees and take a leading role in managing and reporting the Trust’s financial position.

The Torfaen Museum Trust is a registered charity (509417) whose mission is: “To preserve, interpret, disseminate and celebrate local culture and bring the culture of other communities to the communities of Torfaen and beyond.”

Details 

Role Title: Treasurer
Reporting to: Working closely with the Chair, Executive Board of Trustees and Curator
Salary: Voluntary
Term: Annual, role is elected at the Board of Trustees Annual AGM
Details: The role of Treasurer is voluntary and alongside the Chair, Vice-Chair and Secretary form the Executive Team of Torfaen Museum Trust

Role summary 

The Treasurer will:

• Monitor the financial standing of the charity and report to the Trust regarding cash-flow forecasting, income streams, out-going expenses and the overarching strategic management of the organisation’s financial resources.
• Oversee the charity’s financial risk-management process and report financial health to the Trust at regular intervals.
• Authorise online banking transactions, act as a counter signatory where required on cheques and applications to funders and ensure that annual accounts are submitted to all relevant regulators in a timely fashion.
• Liaising with external auditors on financial issues and ensuring that the organisation’s finances are responsibly managed/invested for the betterment of the organisation’s work and for the beneficiaries it serves.

Main Responsibilities of the Treasurer 

Budgeting and Strategic Financial Planning: 

• Ensure all strategic plans are financially appraised and budgets are aligned to both short-term and long-term objectives each year.
• Oversee planning/budgeting processes in participation with the Trust and constructively challenge where required.
• Suggest alternative scenarios while evaluating strategic plans as a part of the risk management process and as a part of performance and reporting scenarios.
• Create greater transparency and accountability to improve resource allocation and charity’s image by adding specific measures as per SORP guidelines.

Management Reporting:

• Ensure a high standard of management accounting is maintained in order to safeguard assets.
• Liaise with Chair, Trustees and Accountants to prepare and produce accounts regularly. 

Financial Reporting:

• Liaison with external auditors on specific issues in the auditing process and related Trust representations.
• Guide and advise fellow trustees to formally approve the annual report and audited accounts.
• Explain technicalities of accounts in plain language which is fully understood by the trustees and staff.

Policy:

• Develop relevant policies to safeguard the organisation’s finances – Procurement Procedure and Policy
• Keep the Trust informed of financial position regularly and advise to cope with changing circumstances. 

In Relation to Governance:

• Lead the Trust’s duty to ensure proper accounting records are kept, financial resources are controlled, invested and economically spent in line with governance, legal and regulatory requirements.
• Advising on the financial implications of the charity’s strategic plans and overseeing the charity’s financial risk-management process.
• Support in the development and implementation of the organisations Fundraising strategy. 

Person Specification

Essential 

• Qualified accountant or equivalent experience with demonstratable commercial awareness and knowledge.
• Competent use of IT skills.
• Proven ability to communicate and explain financial information to members of the Trust, staff and other stakeholders.
• Analytical and evaluation skills, demonstrating good judgement.
• Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship.
• Good communication and leadership skills

Desirable 

• Demonstrated knowledge and experience of charity fundraising and finance practices, in particular within a museum/heritage environment.
• Dedicated to the organisation’s cause and objectives and willing to act as the charity’s ambassador to external bodies, charities and companies.
• Skills and experience in one or more areas of non-executive governance and management e.g. strategic planning, business management, financial/accountancy, understanding of HR issues, experience of Trusts or other grant giving bodies particularly fundraising and legal knowledge.
• A team-oriented approach to problem solving and to management.

Time Commitment

• The Board of Trustees meets on a six week basis, currently on a Thursday morning at 11am. This can be attended in person or remotely through Teams.

• Torfaen Museum Trust will, where required, hold additional meetings and may establish working groups and sub-committees to oversee certain projects and work areas. Torfaen Museum Trust recognises the commitments of the Treasurer may impede them joining these additional meetings, working groups and sub-committees.

 Location

Trust meetings are held at the organisation’s premises: Torfaen Museum in Pontypool however, meetings are also available digitally with attendees able to attend in person or remotely. 

Enquiries 

We welcome informal conversations from prospective applicants and are happy to send out a more detailed role description. Please contact Caitlin Gingell, (torfaenmuseum@outlook.com) if you would like to discuss the role and to request the specification ahead of making an application.

To apply

Please send your CV to Caitlin Gingell, Curator.  Applications will be shared with Torfaen Museum Trust’s Board of Trustees.

Accessibility

Please contact us if you have any accessibility requirements to make your application.